General Job Description of the Executive Board Positions
President
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- Oversees and coordinates the work of an executive board to run a PTA effectively
Presides at PTA board and association meetings
- Serves as the official contact, communicator and representative of a PTA
- Designated as an authorized signer for PTA checks, contracts and authorizations for payment
- Serves as ex-officio member of all committees except the nominating committee
- Works with other PTA leaders to connect families, school and community to support student success
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Executive VP
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- Serve a the primary aide to the president
- Perform the duties of the president in the absence or disability of that officer to act
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Recording Secretary
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- Take minutes at board and association meetings
- Prepare a list of all unfinished business for use of the president
- Co-signs all authorizations for payment authorizing the expenditure of funds with president
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VP of Programs
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- Works with committee and other chairmen to plan and organize programs for the school year
- Develops annual program calendar
- Oversees and delegates volunteer recruitment for implementing and running programs
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Ways & Means Chairman
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- Works with committee to plan and organize fundraising activities
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Room Representative Chairman
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- Oversees recruitment for parent volunteers as Room Representatives
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Membership Chairman
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- Creating & implementing a membership plan
- Promoting membership throughout the year
- Provide membership reports at PTA board and association meetings
- Collecting dues
- Distributing membership cards
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Treasurer
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- Maintains permanent records to track funds and financial transactions
- Chairs budget committee and prepares annual budget for adoption by the association
- Pays all PTA bills as authorized
- Prepares reports for meetings
- Ensures taxes and required reports are submitted
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Financial Secretary
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- Works closely with the treasurer in handling PTA funds
- Keeps a record of all PTA funds collected, deposited and disbursed
- Prepares monthly and annual financial reports
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Auditor
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- Audits the books and financial records of PTA semiannually
- Presents written reports on audit to the board and association
- Forwards copies of adopted audits to council/district PTA
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Historian
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- Captures record of activities and achievements of PTA
- Collects volunteer hours for PTA meetings and events
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Parliamentarian
(Appointed by President) |
- Assists the president to manage meetings and advises on parliamentary procedure
- Chairs bylaws committee to review and revise bylaws
- Arranges nominating committee's first meeting, providing information on nomination and election process
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